Kenya E-Passport Guide: All You Need To Know Before You Apply!

Travel, Travel Tips
Kenya E-Passport

Hello my friends! 😀 Are you planning to get your Kenya E-Passport anytime soon?

Well, look no further because I’ve put together everything you need to know before applying for the Kenya E-Passport!

About a week ago, I finally took the plunge and started my Kenya E-Passport renewal process.

Honestly, I’ve been dreading it for months now! This is especially after seeing the ‘list of requirements’ circulating online, sometime back.

But with the deadline fast approaching, I decided to bite the bullet and go for it!

And here on Scrapbook Journeys, you know we share all the good stuff! So, if you’re anxious or feeling confused about the process, don’t worry… I’ve got you covered! 😀

Our guide will focus more on clarifying what you need through each step…

UPDATE: The renewal process is ongoing, and the new deadline for the Kenya E-passport is 30th November, 2022.

Kenya E-Passport

Before You Apply: Kenya E-Passport Requirements

As you might know, the Kenya E-Passport process begins with an online application on the E-Citizen platform.

>>So start by registering for an E-citizen account if you don’t have one already.

Step 2: For the online application you’ll need to input:-

While going through the online application, I noticed that you’ll need to have these details at hand…

  • Your parents’ ID Numbers
  • Details of your next of kin (ID No., email and postal address)
  • Your birth certificate entry number.
  • Details of your kids and spouse.
  • Your KRA pin number.
  • Details of your recommender (ID No., email and postal address)
  • And before submitting the application, you’ll need to upload these documents on the portal:

                         -A copy of your ID

                         -Copies of the last 4 pages of your Old passport

  • Money (can be paid via MPESA or Visa Card.)
  • The cost ranges from Kes. 4,550 for 32 Pages, Kes. 6,050 for 48 Pages, and Kes. 7,550 for a 64 Pages Passport.
Step 3: Prepare the Physical Documents Needed

After you’ve paid for and submitted your application, ensure you print it out and also print out 3 copies of the receipt.

The next step is to avail yourself at one of these Passport Centres in Kenya: Nairobi (Nyayo House), Nakuru, Kisumu, Embu, Mombasa, and Kisii. For our diaspora friends, check with your local Kenyan Embassy.

Documents you’ll need:
  • Original ID and a copy of the same
  • Current (old) Passport
  • Copies of the last 4 pages of your old Passport.
  • 3 recent Passport pictures
  • Signed Application form
  • 3 copies of the Receipt (as proof of payment)
  • 1 Copy of the Recommender’s ID or Passport

>> The recommender in this case is anyone who is not related to you, but knows you. It can be a citizen of Kenya such as Church official, Legal Practitioner, an established Civil Servant or Bank Official.

>> Ensure the recommender signs the Application form and copies of your documents.

Step 4: The Kenya E-Passport Centre: What To Expect…

When you arrive, you will be directed to the queue, leading up to the waiting hall.

I got there before 6:30 am, and the place was already alive, with over 200 applicants ahead of me!

They’ll first check whether you have your Current (old) passport and a signed application form. You will then be issued with a number; be sure to hold on to it as it determines the order of service.

The queues though long, are well-directed by the Officers. After you’ve finally been served at the Counter, and your biometrics taken, you are good to go!

UPDATE: You can now book an appointment via E-Citizen and you’ll receive a text message notification to go in and get your biometrics taken.

Kenya E-Passport

It typically takes about 15 days… You will later receive a phone notification, when your E-Passport is ready for collection.

Practical Kenya E-Passport Tips:-

I picked up these practical tips while at the E-Passport centre…

  • For ladies who’re married & have taken up their spouses’ names, ensure you bring a copy of your marriage certificate.
  • If traveling for emergency purposes like schooling, medical needs or work, it’s wise to bring a letter as proof.
  • Children with the old passport can apply.
  • Arrive early and on time as per your given appointment time. Before, you had to allocate between 4 to 6 hours for the process because of the long queues. This may now have changed due to the introduction of the appointments’ system.
  • Carry snacks, especially if you bring your kids along. The wait can be brutal on a hungry stomach… 🙂

Although the process requires lots of patience, it’s quite organized which helps in transitioning smoothly, from one step to the next.

I’d love to recognise Moha, one of the officers, who really brings a sense of humanity and friendliness to an otherwise dull process. You can tell that Moha loves his job, in the way he cracks jokes with and handles the applicants. Bless his heart! 😀

Kenya E-Passport

>> Check out this post: A Quick Travel Guide To Rwanda

Thank you for reading! I hope you found this post useful for your Kenya E-Passport application…

Do you have any questions and/or tips to add? Drop a comment down below. 🙂

And don’t keep this post to yourself, share with all your friends!! 😉

<<Stay. Inspired. Always.>>

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  • Reply
    September 11, 2022 at 1:58 am

    Very informative. I have tried severally to upload the police abstract and affidavit on line. Initially it said size is to big. I reduced the PDF file to less than the file size indicated and it declined to upload….said wrong file type!! Please advise

    • Reply
      Scrapbook Journeys
      September 15, 2022 at 11:28 am

      Hi Sam, thank you for reading… Pole sana for your experience. I would suggest reaching out to them for the next best steps, via their helpline or at the Huduma Center. I hope you get assistance speedily. Godspeed.

  • Reply
    Myles Karagu
    November 8, 2021 at 4:53 pm

    This is very informative Marion. I think it’s high time I get myself one though I know the queue over there is a disaster.

    • Reply
      Scrapbook Journeys
      November 10, 2021 at 1:26 pm

      Glad you found this useful Karagu! All the best with it, hopefully they’ve streamlined the process by now. 🙂

  • Reply
    Bhargav Upadhyay
    November 1, 2021 at 6:32 pm

    What should I write in the category First Next of Kin & Second Next of Kin in the Kenya Passport application?

    • Reply
      Scrapbook Journeys
      November 8, 2021 at 3:34 pm

      Hi Bhargav! This refers to your family members, like your Mother/Father or Brother/Sisters…

      • Reply
        May 12, 2024 at 9:46 pm

        Hi, very nice information. I however, have an issue; which is the third last, 4th last etc pages?

  • Reply
    October 12, 2021 at 4:07 pm

    Thanks for the it still viable some of us forgot about the deadline

  • Reply
    October 12, 2021 at 12:54 pm

    Thanks so much for this…working on it now.

    On the last 4 pages of the passport, is it the one on the cover with your pic to the one with the file number…or just pages?

    And do we need to fill out the next of kin page?

    • Reply
      Scrapbook Journeys
      October 12, 2021 at 2:04 pm

      Hi Jir! All the best as you apply. If I understood you correctly, yes it’s the last 4 pages, meaning you count 4 pages, including the page with your picture… Yes, I think it’s a good idea to fill that in.

  • Reply
    edwina makokha
    February 21, 2020 at 10:37 pm

    So the story of booking an appointment doesn’t work? And then when is the deadline again? It’s still March 1 2020? ‍♀️

    • Reply
      Scrapbook Journeys
      March 2, 2020 at 12:29 pm

      Hey! Thankfully, I hear they’ve managed to streamline the appointment booking process, and it’s going much more smoothly now. And, you are in luck, as the deadline was pushed to 2021… 🙂

  • Reply
    February 21, 2020 at 5:28 pm

    Thanks Marion what about new applicant who has only one parent remaining?

    • Reply
      Scrapbook Journeys
      March 2, 2020 at 12:18 pm

      Hi Stanley, I trust that should be okay, with the details of the parent who is alive. It may be wise to carry the death certificate, just in case, but I am not sure if it’s completely necessary.

  • Reply
    August 21, 2019 at 8:25 pm

    What if one parent is late ?

    • Reply
      Scrapbook Journeys
      August 22, 2019 at 8:35 am

      Hi, if you have an old passport, and are renewing to the new one, you won’t need to provide parent’s details…

  • Reply
    Nicole Otieno
    July 31, 2019 at 8:46 am

    Thanks for this useful guide. I’m planning to start the application process soon. Do they keep your old passport or are you free to leave with it?

    • Reply
      Scrapbook Journeys
      August 1, 2019 at 8:05 am

      I am glad you found it useful Nicole, my pleasure. 🙂 No, you get to leave with your old Passport, until they issue you with the new one. All the best as you apply. 🙂

  • Reply
    July 30, 2019 at 5:52 pm

    Thank you for this information, I will definitely look out for Moha

    • Reply
      Scrapbook Journeys
      August 1, 2019 at 8:06 am

      Fantastic! My pleasure to share and yes do say a big hello to Moha. He is a star 🙂

  • Reply
    July 11, 2019 at 6:28 pm

    Thank you so much for sharing this info

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:20 pm

      It’s my pleasure Pat! All the best as you go through the process! 😀

  • Reply
    July 11, 2019 at 6:10 pm

    Sis, per usual, giving us a truckload of information. Personally, i queued for 6 hours as well as a true Kenyan I arrived there at 12 noon. I also met Moha a useful tips for the gents forget your drip you have to wear a shirt when taking a passport pic. We don’t deserve you Marion

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:22 pm

      Aw thank you Lucy! You are a real sweetheart! Whoa, 12 noon- you are the true Kenyan!! Haha 😀 And thank you for the tip- I totally agree! Cheers! 😀

  • Reply
    July 11, 2019 at 5:54 pm

    Trust @scrapbookjourneys to always come through with those tips.. Oh and Moha is a really nice guy, I found him there as well the last time I was there..

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:23 pm

      You know I’ve got you! 😉 Moha is a blessing to all, for sure! 😀 Thank you for reading dear. 🙂

  • Reply
    July 11, 2019 at 4:13 pm

    This is the most user friendly guide ever!!! You my friend are so bomb

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:23 pm

      Yaay! That makes me glad to hear. And it’s my pleasure to share!! 😀

  • Reply
    Glorious Musambai
    July 11, 2019 at 3:16 pm

    Lovely post! Thanks Marion! This is quite helpful information

  • Reply
    Ule Msee Wa B4
    July 11, 2019 at 12:37 pm

    Am glad your Uber delivered you still on time to the application center . Thanks for the timely information as we try beat the Aug deadline. Let them know we need an extension already…..

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:26 pm

      Hahahaha how could I forget to mention my brother, who woke up at the crack of dawn to make sure I got there early? What a champ you are my dear. Thank you! Haha, I don’t know about the extension, but I hope this helps to get more people to go and be well-prepared. 🙂

  • Reply
    Wanjiku Thuo
    July 11, 2019 at 12:21 pm

    It’s also good to note that though they ask you for the 3 passport photos they don’t use those…. they will take a bad photo of you with a webcam (maybe worse than the one on your first ID.) So you better go looking as good as you would want to appear for the next 10years hehehe

    • Reply
      Scrapbook Journeys
      July 15, 2019 at 12:27 pm

      Yes ma! You are absolutely right on about the 3 pics… I am hopeful about the pic they took though-haha. Thank you for the tip! 😉

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